Hoxton Select – Youth Programming Panel Co-ordinator

End Date: 16/09/10

Salary: Pro rota equivalent to £21,000 per annum 2/3 days per week

Experienced project co-ordinator with the ability to engage with young people and exceptional understanding of programming performing arts required. Following a successful application to the Arts Council for England, this post has been created to develop a youth-driven programming function within a forward thinking arts venue. The post-holder is required to have an understanding of running a programming venue coupled with the ability to engage artistic companies, working across a range of art-forms, in an innovative process. The successful candidate will have a passion for the arts and a genuine interest and ability to facilitate young people in their decision making.

Deadline for Applications 16 September 2010 via email to Sophie@hoxtonhall.co.uk

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Hoxton Select Coord

HH Application Form

Facilities & Technical Co-ordinator

End Date: 23/09/10

Salary: £9/ £10 per hour 3 days / 21 hours per week

Experienced and hardworking caretaker and theatre technician required to carry out the efficient and cost effective maintenance of both Hoxton Hall buildings, equipment, utilities and associated services. Including the maintenance and upkeep of all technical aspects of the grade II* listed Theatre, including light and sound. Additional evening and weekend duty management / technician shifts are available to oversee all aspects of hires/events from start to completion.

Deadline for Applications 23 September 2010 via email to siva@hoxtonhall.co.uk

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Facilities & Tech Coord

HH Application Form

Box Office and Front of House Assistant

End Date: 31/10/10

Salary: Voluntary

Box Office and Front of House Assistant

1pm to 9pm Thursday, Friday and Saturday

Purpose of role

To provide excellent customer facing box office and receptionist service at Hoxton Hall for all points of enquiry and ticket sales in person, via the internet and on the phone.

Specific Duties

To welcome, direct and help all visitors, especially first time and visitors with specific needs, as the first port of call for face to face enquiries about Hoxton Hall. To direct enquiries to the appropriate staff member when necessary.

· Be first point of contact for public queries about upcoming events

· To cover reception duties as requested by Youth Arts Manager

· To sell tickets and manage ticket lists during designated hours including during show times, offering telesales, internet and face to face sales.

· Maintain the box office database, ensuring that all information is accurately recorded and kept up to date in accordance with the Data Protection ACT

· To update web listings on a weekly basis.

· Look after FOH displays in main foyer, window, and external displays.

To liaise with and assist other staff in the building to ensure a consistent visitor experience.
To produce an end of day report including visitor numbers, performer comments, audience reaction, customer comments.
Department administration duties as requested by Group Administrator.

Shared Responsibilities

· Work with the team at Hoxton Hall to care for and safe guard our building by making sure the building, rooms and equipment are in the right place and fit for purpose, making sure the building is safe for the public and secure at all times making sure opening and lock up procedure is enforced.

· Taking an active role in ensuring Hoxton Hall’s equal opportunities policy and health and safety policies are understood and observed by all staff and users of the building.

General Responsibilities:

· Ensuring that easily accessible and understood records are maintained, using or initiating electronic and manual filing systems

· Carrying out own time planning and administration, including managing relevant aspects of budget, as agreed with the Group Director and Finance Manager.

· Attending regular meetings including staff members and 1-2-1’s with the group directors and external networks and partnership meetings

Person Specification

This position is suitable for someone with excellent written and spoken English, good attention to detail and the ability to liaise with individuals from all walks of life. We are looking for a proactive individual looking to gain real, hands on experience of an important facet of working within the cultural and creative industries.

Qualifications	Essential	Desirable
Educated to A-level / level 3 qualification	X
Good Degree in a relevant subject (e.g. marketing, business, theatre)		X
Experience	Essential	Desirable
Using MS Office particularly word and excel	X
Using databases and performing mail merges and ticket sells software
Sales Experience		X
Excellent organisational and communication skills		X
Financial and cash handling experience	X
Personal Attributes	Essential	Desirable
Good organisational and planning skills	x
Excellent written and verbal communication	x
Ability to work on multiple projects at one time and prioritise when necessary	x
Good attention to detail and accuracy	x
Ability to work under pressure and to deadlines	x
Interest in developing a knowledge of theatre sales and audience development		x
Self motivated with plenty of initiative	X
Ability to be a team player	X
Flexible approach to evening and weekend working	X

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HH Application Form

Communications Assistant

End Date: 31/10/10

Salary: Voluntary

Communications Assistant

Part time 3 days per week (20 Hours) 10 -6 Monday to Friday

Purpose of role

The overall purpose of the Communications Assistant is to ensure the smooth running of all Hoxton Hall’s marketing and PR activities. The post holder will have day to day responsibility for front of house displays and promotional partnerships, be responsible for online activity as well as drafting and co-ordinating the production of marketing and promotional materials.

Specific Duties and Responsibilities

Daily

· Ensure that the appropriate event for the day/week is advertised in the external notice-boards and window space

· Ensure that the fronts of house marketing spaces (notice-boards and leaflet displays etc) are visually exciting, relevant and appropriate and that there are always good stocks of HH leaflets and posters.

· Develop partnerships to ensure that there are reciprocal agreements in place for any external organisation displaying leaflets in HH

· Update social networking sites

Weekly

· Updating of listings web sites

· Distribution of listings press releases for forthcoming events and shows

· Ensure at least one new story on the hh website

· Updating of databases /spreadsheets

· Ensure relevant organisations (shops, pubs, cafes, youth organisations) are displaying posters and leaflets. (Post holder will be responsible for developing & maintaining relationships with managers in these organisations)

· Run google-analytics report for hh website activity

· Compile press cuttings and on-line mentions

Monthly

· Distribution of general HH what’s on email

· Stock control for leaflets, posters and all other HH promotional materials

· Assisting with gathering information and photos for the quarterly What’s On.

· Run google-analytics report for HH website activity

General & Ongoing

· Identifying promotional opportunities and implementing them

· Drafting & distributing press releases

· Maintaining, updating and managing databases

· Researching & developing new categories for mailing list

· On-line research to identify online venue sourcing agencies and ensure Hoxton Hall is listed

· Monitoring of Friends programme to ensure timely distribution of relevant information (i.e. first mailing of What’s On, letter from a Young Person and architects update)

· Coordinating and attending promotional events such as festivals, Open Days and Community Fairs

Shared Responsibilities

· Work with the team at Hoxton Hall to care for and safe guard our building by making sure the building, rooms and equipment are in the right place and fit for purpose, making sure the building is safe for the public and secure at all times making sure opening and lock up procedure is enforced.

· Taking an active role in ensuring Hoxton Hall’s equal opportunities policy and health and safety policies are understood and observed by all staff and users of the building.

General Responsibilities:

· Ensuring that easily accessible and understood records are maintained, using or initiating electronic and manual filing systems

· Carrying out own time planning and administration, including managing relevant aspects of budget, as agreed with their Manager.

· Attending regular meetings including staff members and 1-2-1’s with the group directors and external networks and partnership meetings

Person Specification

This post is suitable for someone with excellent visual attention to detail written and spoken English, and the ability to liaise with individuals from all walks of life. The Communications Assistant will be a proactive individual looking to gain real, hands on experience of an important facet of working within the cultural and creative industries.

Qualifications	Essential	Desirable
Educated to A-level	X
Good Degree in a relevant subject (e.g. marketing, business, theatre or literature)		X
Experience	Essential	Desirable
Using MS Office particularly word and excel	X
Using databases and performing mail merges		X
Initiating and developing partnerships		X
Event organisation		X
Display merchandising, visual art experience	X
Personal Attributes	Essential	Desirable
Good organisational and planning skills	x
Excellent written and verbal communication	x
Ability to work on multiple projects at one time and prioritise when necessary	x
Good attention to detail and accuracy	x
Ability to work under pressure and to deadlines	x
Interest in developing a knowledge of marketing techniques and / or working in the creative industries	x
Self motivated with plenty of initiative	X
Ability to be a team player	X

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HH Application Marketing Version

Events and Operations Assistant

End Date: 31/10/10

Salary: Voluntary

Events and Operations Assistant

Part time Monday to Friday 5 days a week 09:00-14:00

Purpose of role

This is a hands on position is to support in the running and operation of the Hoxton Hall Group buildings and the events held within them. Setting up for events making sure the building is clean and tidy, audio, visual and tea and coffee making facilities are ready for use, fit for purpose and adhere to all Health and Safety regulations. Role will require some physical maintenance work and administration duties.

Duties

· Aid with room and event set up at the beginning of the day – from 9am

To liaise with the hirer/organiser/leader of any events or classes occurring that day/evening to ensure that their requirements/ room layout are met.
To cover reception / enquiries duties as requested by Group Administrator.

Manage calendar and handle viewings of the venue. To direct enquiries to the appropriate staff member when necessary.

· To aid Technical Support and Building Facilities Coordinator as required.

To produce an end of day report including visitor and performer comments, Health and Safety and maintenance issues.
To identify and report to the Building Facilities Coordinator building maintenance work that needs attention, support with general maintenance issues.
To monitor and report any damage caused by building users so that damage payments can be charged if necessary.

Shared Responsibilities

· Work with the team at Hoxton Hall to care for and safe guard our building by making sure the building, rooms and equipment are in the right place and fit for purpose, making sure the building is safe for the public and secure at all times making sure opening and lock up procedure is enforced.

· Taking an active role in ensuring Hoxton Hall’s equal opportunities policy and health and safety policies are understood and observed by all staff and users of the building.

General Responsibilities:

· Ensuring that easily accessible and understood records are maintained, using or initiating electronic and manual filing systems

· Carrying out own time planning and administration, including managing relevant aspects of budget, as agreed with the relevant Manager.

· Attending regular meetings including staff members and 1-2-1’s with the group directors and external networks and partnership meetings

Person Specification

This internship is suitable for a practical person, someone with good written and spoken English, good attention to detail and the ability to liaise with individuals from all walks of life. We are looking for a proactive individual looking to gain real, hands on experience of running events and building maintenance in a listed building.

Qualifications	Essential	Desirable
Educated to GCSE / Level 2 qualifications	X
Health and Safety at work certificate		X
Trade Certificate (power tools, COSH, basic electrical and plumbing)		X
Experience	Essential	Desirable
Caretaking or Maintenance Experience (including power tools)	X
Using MS Office particularly word and excel	X
Experience with audio visual equipment	X
Sales Experience		X
Event organisation		X
Personal Attributes	Essential	Desirable
Organised and efficient	x
Friendly, lively and approachable personality	x
Ability to work well and stay calm under pressure	x